QuickBooks bookkeeping & payroll software

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Web-based bookkeeping systems are rapidly evolving, giving business owners the ability to manage their finances in an efficient and affordable way. Whether you are at home or on-the-go, with a web-based bookkeeping system you can manage and your bookkeeping functions with ease including tracking expenses, viewing bank balances and sending invoices to customers.

Traditional accounting software can pose many challenges to businesses. They can be expensive, difficult to work with and time consuming when they require an upgrade. Another issue with traditional accounting software is that the data in the system may not be up to date when input is required from multiple sources and it may only work on one computer. Additionally access might only be restricted to one or a limited number of users, leaving managers and accountants without access to financial and customer details, when they require them. Traditional bookkeeping system are no longer considered secure or reliable for businesses.

Xero, QuickBooks Online and MYOB Essentials are the most commonly used cloud and online accounting software systems in Australia. These bookkeeping solutions are the most reliable and can help you manage your business wherever you are. It helps you improve your record-keeping processes, gives you the tools to analyse business results and make sound financial decisions.

Alexilum is a professional business services company based in Brisbane, Australia. We have partnered with Xero, MYOB and Quickbooks to provide our clients with the best bookkeeping services in Australia.

Bookkeeping Efficiency

Benefits Include

Efficiency

Cloud-based bookkeeping systems are efficient. Transactions need to be entered into the system once, and then the software does the rest, such as updating the ledger and financial statements. You can also generate regular reports with ease. Any adjustments, edits or corrections your bookkeeper make are in real-time and flow through the reports as soon as they are entered.

User-Friendly

Web-based Bookkeeping Systems are very user-friendly and give business owners the opportunity to view reports and extract information themselves with minimal accounting knowledge. Most also include Android or iOS apps so you have access to your business data on the go.

Analysis

Xero, Quickbooks and MYOB Software offer a wide variety of standard reports that business owners can generate and use to review the results of business operations. You can compare the figures from current year with the figures from previous year in a matter of minutes. You can also sort data and create reports in many ways to assist with decision making and overall performance review.

Security and Accuracy

Online Accounting Software use bank level security and can only be accessed by people who have access. Backups happen automatically and automatic updates mean you can spend more time doing what you love. Software updates are free and instantly available without any downtime and don’t need IT support.

Collaboration

Web based bookkeeping solutions allow multi-user access, which makes it easy for managers and accountants to collaborate online with the team. They provide you a clear overview of your current financial position, in real-time.

Cost Minimisation

With online bookkeeping software, upfront business costs are reduced. You don’t have to worry about version upgrades, maintenance, system administration costs or server failures, as they are managed by the cloud service provider.

Next Steps

At Alexilum, we support our clients with web-based solutions to improve overall operational efficiency and reduce time spent managing information. Get in touch with us today to find out more about our services.

We admit it. This is not an easy task by any means. There are so many different programs and features available you really do need to take time to examine several before making a final choice. The key to keep in mind is that although the process of figuring out which programs could work in your situation, once you find the perfect fit, the bookkeeping part of your business will move smoother and operate much more efficiently as a result. But what do you need to know before you take on this task? Our list of tips should get you heading in the right direction.

What Do You Need?

This can take some CSI work. The first step to finding new accounting software is to look closely at what is currently being used at your business. Old, outdated software is one thing but upgrading in order to expand the functionality of what has been in place is quite another. Before you embark on the hunt for a new program, you need to know what you need.

Have A Realistic Budget

Before you start to count pennies you have you realise that an effective and efficient accounting software program can vary widely in cost. It is also going to be an investment in the operation of your business. If your business expands within the next few years, your bookkeeping program should be able to grow along with it meaning cheaper options may not offer that flexibility..

Can It Adapt With You?

Customisation, scalability and adaptive qualities are all key checkpoints with a bookkeeping program. Database options that include multiple levels of security, compliance with other similar programs for ease of data transfer between users and expansion to meet new demands are all important factors to consider when shopping for a new bookkeeping program.

Technical/Customer Support

Nothing spells disaster quite like a major data crash and there’s no one in-house or elsewhere on the planet to talk you through the glitch. This kind of support is expensive but it is worth it when you need it most. Tutorials that train users of the program can also reduce downtime should something go south. These requirements are crucial to selecting a software provider.

Get Users Involved

If you are the person in charge of purchasing the bookkeeping software but you don’t work in the accounting department, there could be an issue. The best way to help narrow down the choices is to let those who will be using the program take turns with trial versions. Staff who will be directly impacted by the change in software would be your best source of feedback.

Most Importantly, Don’t Rush The Decision

By following these simple steps, the task of accessing a new and improved bookkeeping software program for your accounting department should be somewhat easier. As long as you take your time and set a reasonable time frame to reach this goal, the program you choose will be the best one for the requirements in your workplace. Rushing the selection can be a costly mistake, but you can avoid that by taking it a step at a time.

Need Help?

If you need help choosing the best solution for your business get in contact with us today. As a Xero Partner and Certified Advisor, MYOB Partner and Certified Quickbooks Advisor we have the expertise and backing from the three most comprehensive solutions to find the best option for you.

If you’re still doing your businesses bookkeeping and accounting manually by using receipts and spreadsheets, then it’s time for change. Bookkeeping is an integral part of every business but there’s no denying that doing it is a chore.

Luckily, there are more than a few solutions on the market that take the hassle out of bookkeeping allowing you to gain greater insight in your business finances while helping you manage your inventory, taxes, payroll, payments, invoices and so much more! We are partnered with the three largest and most diverse cloud bookkeeping providers to help you find the best system that’s just right for your business.

Why Your Business Needs Cloud Bookkeeping?

If you’re looking for the simplest way to boost your businesses productivity and increase efficiency then cloud bookkeeping is exactly what your business needs. With cloud bookkeeping, you can automate manual tasks, have easy access to all your financial data, keep track of transactions remotely and focus on what matters most – growing your business.

If you want to achieve financial success, managing your cash flow efficiently is crucial. Without real-time insight into your business finances, most business owners conduct day to day operations blindly which goes without saying can have serious consequences. Cloud bookkeeping finally solves this problem with auto-updated, real-time information so that you can always be aware of the financial condition of your business.

Xero

When you’re a newcomer in the world for bookkeeping you need to start with something that is easy to use. Xero offers a range of plans suitable for small enterprises up to larger companies with features that are easy to use for the beginner but have a wide variety of features to appeal to more advanced users.

Taking care of day to day transactions is a breeze and can expand its functionality through third part addons including integration with payment gateways without needing to jump through hoops with your bank.

Once you upload all your finance data, Xero handles taking care of transactions and contacts.

QuickBooks

Like Xero, Quickbooks has a range of plans to suit the smallest of operations to larger companies. It is focused on providing users fast results and features a variety of organisational features and is able to manage most relevant banking processes making it a great choice for any small business that wants to focus on growth.

QuickBooks can also generate reports on corporate profits or losses in a matter of moments so that businesses always have an idea about they’re doing financially.

MYOB

MYOB Essentials is a cloud based bookkeeping and accounting software that allows you to keep track of how your business is doing while saving crucial data in the cloud forever.

While MYOB only has a single cloud product it is flexible enough to be used by a wide range of businesses.

Picking the Best Option

At Alexilum, business bookkeeping is our speciality. We can help you assess what your business needs to select the best option to achieve your goals.

All solutions have pros and cons, it’s simply a matter of working out which product will give you the most benefits.

We would be happy to speak or meet with you to discuss your situation. We take the time to understand your situation and help you find the best option for your needs.

You can email us at Enquiries@Alexilum.com.au or through our contact us form.

For more information on a range of business, bookkeeping and tax topics you can also check out our full range of articles.

We believe that building partnerships with quality technology platforms allow us to provide better quality solutions to our clients.

What is QuickBooks Online?

QuickBooks Online is a cloud based bookkeeping system. It has the core functionality of any good bookkeeping system such as the ability to track sales and expences, manage your customers and suppliers, maintain your GST and prepare your BAS as well as a wide array of supporting functionality.

As it is a cloud solution there is no need to install any software, you can access it directly online and don’t have to worry about computer upgrades.

Benefits of being a QuickBooks Online ProAdvisor

Being a QuickBooks ProAdvisor means we have access to a wide range of resources to provide the best service to you.

It also means you can be confident that we have the very best cloud bookkeeping knowledge and experience to get your business up and running on QuickBooks. You can be certain in knowing that we’ve had to go through a rigorous certification program to be able to provide you with the training and support necessary to use QuickBooks effectively in your business.

This is evidence of our experience and expertise to use technology to benefit your business and bookkeeping processes.

Want to know more?

If you’re interested in using QuickBooks in your business contact us about getting started today.